A Detailed Guide on how to File Form 940 in QuickBooks Desktop

Form 940 in QuickBooks

QuickBooks Form 940 is essentially an Employer’s Annual Federal Unemployment Tax Return form that is used to record your FUTA liability for the calendar year. If you file tax form 940 by mail, the deadline is January 31, but if you use QuickBooks to e-file it, the deadline is February 10. Users can electronically pay taxes and file Form 940 in QuickBooks to federal agencies. It is recommended that you update your tax table regularly because it estimates the amount of tax you must pay according to the most recent government rules. The steps for filing the IRS Form 940 vary depending on which QuickBooks payroll provider you use. In this blog, we have listed the instructions to file form 940 in QuickBooks You’ll learn how to do it in this blog.

Didn’t have any knowledge how to file form 940 in QuickBooks Desktop and need immediate help? Well, don’t panic and reach out to our professionals by placing a call at the toll-free number +1(855)-738-0359. Our professionals are available round the clock to provide you with the required assistance. 


Stepwise Instructions to submit a payroll form 940 in QuickBooks Desktop Payroll Enhanced 

In QuickBooks Desktop Payroll Enhanced, users can submit payroll Form 940 electronically using the application. It’s a quick and simple approach to stay in compliance with the IRS. These are the steps you must take to do the same:

  • Enroll and Set up your Federal Tax 940 in E-Payment Mode


Step 1: Enroll Yourself in IRS Electronic Federal Tax Payment System (EFTPS)

There are two different courses of action that could be taken. What you must do depends on whether your company was founded after 2011 or before 2011.

For the Enterprises that enrolled after 2011:- Business owners only need to register their business with EFTPS once. If you’re unsure whether your company is registered or not, call the IRS at 1.800.555.4477.

For the Enterprises that enrolled before 2011:- To enroll, go to EFTPS.gov and select the Enrollment tab. Complete the enrollment process by following the onscreen instructions. Within 7 to 10 business days, you will receive your PIN and enrollment number in the mail. Following are the procedures to take once you’ve received your 4-digit EFTPS PIN.

  • Go to the website EFTPS.gov.
  • Afterwards, choose the Login option from the drop-down menu.
  • Input the appropriate information (EIN, EFTPS PIN, bank account number, or the last eight digits of your enrolment number).
  • Fill in the required information (EIN, EFTPS PIN, bank account number, or the last eight digits of your enrolment number) and continue with the password generation process.

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Step 2: Schedule and set-up your tax payment for e-payment

  • To initiate the process, move to the Employees menu and click Payroll Taxes & Liabilities. Further, choose the Edit Payment Due Dates/Methods. 
  • Afterwards, tap on the Scheduled Payments and click Federal 940. 
  • You are required to choose your payment method as E-pay in the Edit Payment Schedule window.
  • Select how often you want to pay your taxes.
  • Choose an account type from the drop-down menu under E-pay accounts. Also, double-check that your bank account information is correct.
  • Finally, press the Finish button.


Enroll and set-up e-file Form 940

Once you set up your QuickBooks application to pay the taxes electronically, move ahead towards the next step i.e to set your system to file annual Form 940. Follow the instructions listed below to enroll and set up e-file form 940. 


Step 1:- Set-up your method to file your federal Form
  • Initially, select the Employees menu and click Payroll Tax Forms & W-2s. Further, tap on the Process Payroll Forms.
  • Move ahead to the Other Activities list and select the Manage Filling Methods. 
  • Hover your cursor on the Filing Methods, click Federal Form 940 > Edit.
  • Tap on the Filing as Responsible Individual under Select how you want to file the Form.
  • After that, pick E-File and Finish.

If you haven’t yet enrolled in the IRS e-file programme, follow the instructions below.

  • Choose E-File and then select Finish.


Step 2: Enroll your business in the IRS e-file program
  • To initiate the process, click Enrollments in the Filing Methods screen.
  • Tap on the IRS followed by the Edit option.
  • Go through the on-screen prompts and verify your EIN. 
  • Soon after this, add the required information and then tap on Next.
  • Further, tap on Send information. 
  • In the end, you are all set to pay and file Form 940 in QuickBooks.


Wrapping It Up!!

Hopefully, we assure that the steps listed above will assist you to file Form 940 in QuickBooks Desktop. If you are not a tech-savvy person and facing issues while implementing the steps listed above, consult with our experts by dialing the helpline number +1(855)-738-0359

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