Modern workplaces are transforming year by year to accommodate changing needs of the workers. As you may know, office space needs can evolve in response to growth or situations like the coronavirus pandemic. Thus, companies must always maximize their space usage to create the best work environment. This blog will discuss how space management contributes to planning office space usage for maximum efficiency.

As you may know, traditional workplaces only require you to accommodate all workers, equipment, furniture, and other office resources. But hybrid and flexible workplaces require more. They also need you to ensure employees have the freedom to work where they want to and collaborate when they want to without hurting your space utilization strategy. 

In the wake of the pandemic, there is also the challenge of employee safety and social distancing. These changing space needs have made space management more important than ever.

Whether you manage a traditional, flexible, or hybrid work model, space management ensures you use all the available space. Let us see how.

  • No Wastage of Space

Poor space usage costs businesses a lot of money. In fact, you lose money for every inch of space that you do not use. Space management ensures that you use your office space to its maximum potential. 

Most companies rely on space management solutions to gain an overview of their space usage. They use the insights from the software to identify under and overused spaces. Underused spaces are a burden as they add to the cost of maintenance even when your team rarely uses them, while overused spaces hurt employee productivity. At the same time, overcrowding also increases the chances of your workforce and visitors contracting Covid-19.

However, with effective space management, you can change your existing setup as per your need and ensure no space is wasted.

  • Reduce Admin Workload

Space management also allows admins to manage space with ease. They no longer have to manually approve entry, assign desks and move around equipment – the tasks that have become more complex in hybrid and flexible work setups. 

With space management, office managers no longer have to do these tedious tasks. They can use different solutions to allow employees to book desks and meeting rooms at the click of a button. It removes any requirement of managerial oversight, making the workplace more agile. So, employees can get to work quickly, and managers can focus on improving space usage, workplace safety, and employee experience.

  • Improve Employee Productivity and Satisfaction

Employees use the office space the most, and clutter and overcrowding directly affect their work culture. 

Space management reduces clutter so workers can navigate the workplace with ease. At the same time, it provides agile and silent spaces to help employees concentrate on work. But it also does not isolate employees from one another. Instead, it prioritizes socialization and collaboration through common areas. This makes space management vital for creating a safe work environment in the post-pandemic world. 

With a space management software, you can screen employees and easily provide sanitized desks and rooms on demand. It reduces the risk of a covid outbreak at your workplace. And increases employee productivity since employees are not calling in sick now and then.

Such a balanced workspace translates into a higher employee satisfaction level. You retain your talent for a long time when they are happy and safe in your workforce, which helps you reduce expenses on recruiting and training new talent.

  • Reduce Overhead Expenses with Space Management

Operating an office space is a costly affair, and you have to provide amenities to your employees so they can work with convenience. Furniture, lighting, cooling, computers, and office supplies are some necessary expenses, but how you utilize them can determine your financial burden.

Space management gives you a clear picture of your office assets and when and where you need them. So, you only use the space and equipment you need. This ensures there are no idle desks and empty rooms.

Besides, companies waste around $60 million every year on electricity for their offices. With space management, you can reduce your energy consumption and wastage. By identifying spaces that are not used throughout the day, you can optimize their energy consumption. 

It does not have to be a manual process either. You can use occupancy sensors which sense whether a space is being used or not. If no one is in the room, sensors turn off the lights and air conditioning.

  • Scale Your Office with Ease

Your need for office space may change over time. Depending on the number of employees, equipment, and active projects, you may have to expand or reduce your space. With space management, you can respond promptly to these business changes and adjust your space to make the best of the situation.

Since space management is a data-backed process, you can use analytics to predict how your space usage may change in the future. You can plan for scaling in advance, making the entire process simple, cost-effective, and less disruptive.

Wrapping Up

Proactive space management helps you plan your office space so that it is easy to navigate and improves organizational efficiency. It ensures you use every inch of your physical office to its full potential. At the same time, it ensures that your employees feel safe and have a seamless work experience. And all the while, you can keep the operating expenses of your office in check.

WorkInSync space management software is reliable for workplace management. A facility manager can manage their office real estate real time. You can opt for a demo to learn more.