Why Event Staging is Important – A Detailed Guide


Setting the scene is an essential part of any event’s preparation. In some instances, events just wouldn’t be the same without the staging. Everyone should consider the outdoor stage hire when settling on a location. At some places it is already in place, which takes care of a potential source of stress, but you will need to rent or purchase staging if the location chosen doesn’t already have it.

The kind of stage arrangement with an outdoor LED screen should be tailored to the occasion. Some examples of events when a screen and/or stage are essential might include:

  • Concerts and festivals: the main stage, backstage, handicapped and spectator areas
  • The catwalk at a fashion show
  • Conferences
  • New product launches
  • Sports events
  • Award ceremonies
  • Celebrations of marriage, anniversaries and other key rites of passage
  • Business events
  • Graduation ceremonies

Rigging, lighting trusses and video displays are just a few of the intricate components of a stage, so it’s best to let the experts handle the setup. In addition, they provide comprehensive event production services.

Gains from staging

If you anticipate having a significant number of people attend an event, it is vital to consider all the elements that will be required. To ensure that everyone has the best possible experience, they will need to have a good view of the proceedings. The staging acts as the event’s focal point and attracts the audience’s attention. The stage size will influence how much space the performer or presenter will have to move about and engage in conversation with the audience, if necessary.

The stage is a space where those leading or taking part in the proceedings have the opportunity to develop rapport and engagement with those attending. It makes any space an instant theatre to showcase everything that happens. Because a stage lends an air of sophistication to any event, it is an excellent choice for a wide variety of business functions, including conferences and the introducing of new products. The construction of a stage is also an effective method for dividing off and defining areas inside a facility that are not permitted to be accessed. Everyone, including the performers and presenters, as well as the members of the audience, is protected.

Construction of the stage

Considering the stage’s layout is essential before making any final decisions. To what extent do you require the stage to be elevated above the audience? Consider your target demographic first and foremost while designing the stage set. Take into account any constraints of the location. Space limitations, for example, may prevent you from building the larger, ornate stage that was envisioned. The staging’s height is another factor to think about. When hosting a small gathering, a stage that is too high may cause guests to feel distant from the action by creating an impersonal atmosphere. But when hosting a large performance, the stage will need to be elevated quite a way from the floor so that people can clearly observe the occasion, even from some distance away. Ask whether production equipment suppliers offer 3D visualisation drawings that allow you to see how a stage would fill an area and interact with an audience. This can help bring to life how the set will appear before the big day arrives.

Theatrical modules

When it comes to outdoor stage hire, a modular arrangement is likely to be the simplest choice. The stage’s height, width and shape may all be altered to suit the needs of an event. It’s great for any occasion, offering flexibility for both indoor and outdoor settings. It’s also lightweight, simple to assemble, and straightforward to disassemble. It may be altered to fit varying requirements and styled to complement your chosen motif.

Protecting health and safety

Protection of everyone attending an event is of paramount importance at all times. When setting up staging, a reputable provider will take all necessary safety measures. There are plenty of potential dangers where guests or performers might tumble from a stage, there might be trip hazards and large objects could fall and cause serious injury. Precautionary risk evaluations must be performed as part of the set up procedure.

Props and set design for a performance

Consider the stage props to be used. Is a podium or lectern required for the presenters? They work well for conferences and award ceremonies. What else might be required such as draping, chairs, flowers and other objects? Before the performance or speakers have begun, the set design elements are a chance to engage an audience via attractive design and the use of decorations, lighting and other special touches.

Sound and video equipment for the performance area

Audio visual equipment for the stage should be considered alongside stage furnishings. The right lighting has the power to animate the area and draw the audience in. The same can be said for visuals, such as a large outdoor LED screen, which can turn any stage into a thrilling performance space.

Clearly the stage is an essential part of any gathering. Lighting, images and space all play a role in turning an ordinary event into an extraordinary one.